Loading

We are OnlineOffline

Turnkey Event Management

Image Promotions is your one stop solution for every event! In Business for 20 years, our vast experience across all sectors is unrivaled. Our expertise, agility, creativity and performance is why the top names entrust us with their events.

Image Promotions provide a turn key service as a Professional Conference Organizer (PCO);
specializing in the organisation and management of congresses, conferences, seminars and similar events. We tailor our services to your needs.

We also are a (DMC) Destination Management Company, perfect for International groups wanting to host an event in Zambia. Image Promotions can arrange the organization of conferences, exhibitions and events.

Image Promotions can manage all aspects of the event for you; specifically focusing on:

Special Functions
Ceremonies
Conferences
Exhibitions

As a DMC, Image Promotions is servicing the agency meeting and incentive industry. We set the standard of excellence for event management, by providing timely, cost-effective, professional service in locations around the world.

When you select Image Promotions, you choose quality and reputation - each of our partner DMC´s is an independently owned and operated business that sets the standard of excellence for event management in its destination.

Our Client List
 
Zambia Way Forward - Job create to promote inclusive growth
2014-11-01 00:00:00

Scope of the project/requirement:

Venue liaison
Logistic arrangement
Onsite management
Delegate registration
Sub-contracting suppliers

Participants: 150

Marketplace

Interactive discussions with "Key Stakeholders" to overcome long term unemployment in Zambia through innovative methods.

KEY STAKEHOLDERS : Co-operating Partners in conjunction with the Government of Zambia.

Chinese Spring Festival
2013 2014 2015

An event driven by the Chinese Embassy sharing many aspects of Chinese Culture, Food and art with Zambia.

Public

Showcasing Cultural Exchange with China and Zambia. Incredible entertainment as well as food and drink.

UNICEF
Zambia Children Climate Change Conference
November 2013

Scope of the project/requirement:

Venue liaison
Logistic arrangement
Onsite management
Delegate registration
Sub-contracting suppliers
Exhibition
Protocol

Participants: 150

The ZCCC3 was organized by UNICEF in partnership with the Ministry of Tourism, Environment and Natural Resources. For five days children between the ages of 12 and 17 analyzed their behaviour towards the environment as well as HIV and AIDS, allowing them to identify the most urgent problems and ways in which they will make changes within themselves and in their communities.

CSR
Kasisi Fundraiser
January 2015

Fund raising Golf Tournament held at State House.

Participants: 200

Spearheaded by the Acting First Lady - Dr Charlotte Scott , all funds raised went towards the Kasisi Orphanage.

Gemfields
2012 2013 2014 2015

Co-ordination of the Emerald Auction including high value.

In July 2009, Gemfields commenced a formal auction programme for Zambian emeralds mined at Kagem. To date, the Company has held 15 auctions of rough emerald and beryl produced from Kagem which have generated revenues totalling USD 260 million. The Company has also held two traded emerald auctions (not obtained directly from the Company´s own mining operations) which generated revenue of USD 22.0 million.

By invitation

Gemfields PLC is an AIM-listed multinational natural resources company headquartered in London, United Kingdom, specialising in the mining, processing and sale of coloured gemstones, in particular emeralds and rubies. The group owns the Kagem emerald mine in Zambia, the single largest emerald mine in the world and the Montepuez ruby deposit in Mozambique. Gemfields produces approximately 20% of the world’s emerald supply.

Who we are and what we do

Image Promotions offers an instant solution whether it´s specific aspects of your event or the event management in its entirety.

Overview
Who We Are
What We Do
Our Team

We are located in the heart of Lusaka, Rhodes Park on Plot 6B Omelo Mumba Road.

Image Promotions are a Greenfield operator, leaders in the field of innovative events. Taking pride in service delivery excellence, a proudly Zambian organisation with a passion for Tourism and the Arts.
Publishers of The Best of Zambia series, coffee table books, and the Magic of Zambia series, Travellers and City guides.

Image Promotions service the events industry. Our clients range from small organisations to international agencies such as UN and the World Bank.
We are able to offer turnkey services for any event, or customize our services to suit your specific needs. We undertake complete logistical management of workshops, conferences, exhibitions, launches, incentive travel and team building interventions.
Image Promotions is a PCO (Professional Conference Organiser) and a DMC (Destination Management Company) based in Zambia focused on the Zambian market.

uploads/photo_resized/1500/228.jpguploads/photo_resized/1500/229.jpg

The services we offer are:-

VENUE LIAISON AND SERVICES

Selection of the most suitable venue
Negotiation with the venue
Liaison with venue management throughout the event
Accommodation
Meeting Room Management
Space Allocation
Access Logistics
Safety and Security
Technical Support
Branding and Signage
Decor

CO-ORDINATION OF CONTRACTORS AND SERVICES

Co-ordination of services provided by subcontractors such as:-
Security
Cleaning
Packages
Special Constructions
Specific Facilities
Lighting
Flooring
Furniture
Equipment Hire
Interpretation services
AV & Staging
ICT
Branding
Staff such as MC, Ushers, Interpreters, Rapporteurs

COMMUNICATION

We will be your country based point of Contact at all times involving:-
Interaction with Delegates, confirming participations and all their logistical requirements
Speaker Identification and Liaison
Government Liaison and support
Associated Agencies
Media
Event website
Online and Onsite registration

DESIGN AND LAYOUT

The design of a floor plan to encompass fire and safety parameters.

ON SITE MANAGEMENT

Supervision for build-up, during the event and break-down.

REGISTRATION

Online and onsite registration
Compilation of relevant delegate registration forms, delegate confirmations
Secretariat

DOCUMENTATION

Compilation of meeting reports

uploads/photo_resized/1500/259.jpguploads/photo_resized/1500/261.jpguploads/photo_resized/1500/264.jpg

Our creative and knowledgeable experts will develop the perfect plan to fit any venue, any budget and micro-manage the event. Image Promotions has all the resources under one roof. We maintain control of the production process from beginning to end to ensure accuracy and efficiency.

uploads/photo_resized/1500/231.jpguploads/photo_resized/1500/315.jpguploads/photo_resized/1500/383.jpg
Our Team
Lee-Anne SinghChief Executive Officer

Lee-Anne Singh is a professional event co-coordinator adept at the technical intricacies of sophisticated and complex international conferences, exhibitions and workshops with over 25 years in the industry. She is well versed in communications and acts as a mentor for the team on all events. With extensive management experience, and an aptitude for organisation and logistical coordination of diverse and specialized events, conversant with overcoming logistical obstacles in a poor infrastructural environment and a recognized celebrity in Zambia with extraordinary network connections. Proficient in public relations and an inherent propensity for marketing, skillful in dealing with government and diplomatic protocols in the international arena and able to stimulate the team, encouraging maximum production and co-operation. As an established co-coordinator, maintains a database of competent, professional and reliable personnel to supplement events as required. Financially astute and able to work within agreed budgets. She has extensive knowledge of Zambia and has spearheaded a number of publications promoting Zambia.

Bright MolokaLogistics

Bright a graduate from the University of Zambia faculty of Education commenced with Image Promotions as a volunteer in our CSR Careers Fair program in 2011. Since joining the team he has etched his name firmly in the organisation as a valuable team player. He has spearheaded a number of events to the complete satisfaction of the clients such as the Chinese New Year Festival(s), SNV APF Fairs 2014 and 2015.
He is a team player totally committed to delivering the very best possible logistical solution(s) for our clients. He has the boundless energy of the youth with a charismatic personality.

Misozi DamboCoordinator

Misozi joined the team in 2013 hitting the ground running with the first Insurance Week held at Arcades Shopping Center in Lusaka. Proving to be a natural coordinator she went on to work on the National HIV and AIDS Prevention Conference attended by the Head of State HE M.C Sata. She has garnered substantial experience in events coordination heading up the CRS aspect of the Cracking the Nut Conference on behalf of Image Promotions. She is a valuable team player.

Bronwen GiuseppinConference & Exhibition

Bronwen has gained vital experience in the Event Management, Conference and Exhibition industry for over 5 years now. Well presented, highly personable and efficient event and exhibition organiser, with the ability to work independently, in a changing and multi-tasking environment with numerous and competing deadlines. Having a strong customer service orientation, delivery focus and a active commitment to continuous improvement and quality standards. Proficient in dealing with clients and ensuring a successful outcome for all events. Financially aware of budget constraints and works within the agreed budgets and timelines.

Prethi SinghEvent Infrastructure

Prethi having gained invaluable experience within the Hotel Industry and being Swiss trained has given her an eye for detail, with over 15 years’ experience in the Hospitality Industry specializing in Groups and Incentive Co-ordination. Prethi is financially cognizant of clients’ needs and ensures that they can still get value for their money. Prethi uses her background in hospitality to offer a greater understanding of each event as a whole.

Know who you can trust

We are a well trusted organisation with a vast client base and 20 years of experience under our belt.

Overview
Corporate Events
Conferences, Seminars & Workshops
Are you organising an event?
Registration
Online
On-Site
Exhibitions
Leisure Arrangement
Family
Couples / Marriages
Corporate Groups
Travel Planning
Ground Travel
Air Travel
Accommodation

Your one stop shop when it comes to making life easier while saving you money and time. With individual departments, staffed by dedicated and experienced personnel on hand to answer your questions. Our organisation and partners are specialists in the organisation and logistics of meetings and events in a specific country, geographical location or destination and has in-depth knowledge of the destination, years of experience in organising programmes, relationships and volume of business with local vendors and creativity - our DMC creates flawless execution of events.

A DMC is a conference planning or meetings and incentive travel company and is the the local partner of a corporate meeting planner, incentive planner, travel agent, conference planner and meeting organiser:

Venue Liaison and Services
Ceremonies
Conference & Event: Co-Ordination of Contractors & Services
On-site management
Media management
Conference & event: design and layout
Catering
Registration Online & On-site
Entertainment
Planning Schedule
Budgeting and Financial Management
Advertising & Promotion

Our DMC partners have the updated local knowledge of refurbishments and new venues, and are leading and largest companies within their country. More benefits of working with Image Promotions:

We can garner better hotel rates than if you approached sometimes the hotels directly. This is due to their volume of business generated from worldwide. CRUCIALLY - hotels will not reject groups from our DMC partners, with it being essential for the hotels to maintain a healthy relationship.

There are many added advantages, most of our event organizer partners providing a FREE hostess for 50+ pax.

As a full service event PCO we translate your concept into experiences through combining stunning creative, compelling content and solid production expertise, from inception to delivery.

uploads/photo_resized/1500/270.jpguploads/photo_resized/1500/387.jpg


Image Promotions service the events industry from very small to large organisations. The range of events that an event management business can supply is impressive. They can arrange events for a small group of people or huge events with up to 5,000 people attending. Most businesses contact an event management team because their expertise in the field should be second to none.

Image Promotions DMC members can insure you receive the best price quotes and the most reliable service for their destination.


As a Professional Conference Organizer (PCO), we will manage all the organizational and administration aspects of your event, so you can maximize networking opportunities and get every bit as much out of your event as your attendees do.

From diverse sectors of the industry :scientific, technical and educational conferences, to medical meetings, to association conferences and events, our experienced teams are dedicated to assisting you through the entire process.

Are you a conference organizer?

The 4 steps for your success:

1
Determine the Objective for your Event
Identifying the key objectives will assist in identifying the target market and the best way to approach the event.
2
Determine a Budget
The event logistics will be based on the budget availed. You could add a wish list in the event additional funds become available.
3
Speakers / Presenters / Exhibitors
These will depend on the type of event you select. It is good to have at least one well known and respected speaker for your keynote address.
4
Select and Secure a Venue
Once you have determined the format of the event, the number of rooms you require (breakout), exhibition space etc. You need to need to check availability of venue options and secure them with a deposit and a contract.
Contact us for a personalized road map to your success.
Get
Prefered Contact:
Phone
Skype
Email
Live Chat
Prefered Time:
Phone Nr:
Skype:
Email:
Date Of Event:
Location:
Pax:
Type Of Event:
Budget:
1,000 - 5,000 USD
5,000 - 10,000 USD
10,000 - 15,000 USD
15,000 - 20,000 USD
20,000 - 25,000 USD
Other
Partners:
Notes:
 
Submit
uploads/photo_resized/1500/273.jpg

Managing delegates is often a time consuming task, it is also a very important one. Our registration process makes it seamless and can be tailored to your needs.

This cumbersome task is in our hands and frees your time to focus on other crucial matters on that will make your conference or event special.

uploads/photo_resized/1500/355.jpguploads/photo_resized/1500/364.jpg

Exhibitions may be permanent displays or temporary, but in common usage, "exhibitions" are considered temporary and usually scheduled to open and close on specific dates. While many exhibitions are shown in just one venue, some exhibitions are shown in multiple locations.

Architects, exhibition designers, graphic designers and other designers may be needed to shape the exhibition space and provide a comprehensive layout that showcases the Exhibitors and encourages interaction.

Organizing and holding exhibitions also requires effective event planning, management, and logistics, we have the expertise to provide these services.

uploads/photo_resized/1500/375.jpguploads/photo_resized/1500/376.jpg

Need a time out ? Or just some time to have proper rest and relaxation?
We are on hand to tend to your every whim.
Zambia is blessed with amazing wildlife; home to several national parks and one of the greatest attractions in Africa and one of the most spectacular waterfalls in the world, Victoria Falls is located on the Zambezi River, the fourth largest river in Africa.

uploads/photo_resized/1500/356.jpguploads/photo_resized/1500/358.jpguploads/photo_resized/1500/360.jpg

Family Activities

Our mission is to offer exclusive and exciting occasions for people to play and laugh together. So whether you’re looking for a fun-filled venture with family and friends, or ground-breaking team-building activities with colleagues, we are there to provide that turnkey solution.

uploads/photo_resized/1500/374.jpg

Engagements

Surprise Engagements / Proposals

uploads/photo_resized/1500/372.jpguploads/photo_resized/1500/373.jpg

helllo hello HELLELELSOOSOSOOSO

Team Building Activities

Paint-Ball Wars

uploads/photo_resized/1500/371.jpg

Incentive Travel is regarded as the key motivating factor for personnel. Focusing on your products or services will result in achievement of sales targets and business goals. People respond to recognition and rewards with additional loyalty, increased motivation, and a willingness to improve performance. The challenge to any incentive organiser is ensuring client expectations are constantly fulfilled and the exceeded on every programme.

Car Rental

Car rental services allow those travelling Zambia the freedom to discover Zambia overland style. Whether you are exploring Zambia as a tourist or find yourself on a business trip there, thriving car hire services in all the major cities of Zambia ensure you can get the vehicle you need. A wide range of vehicles are available from economic city cars to fully equipped safari vehicles, mini buses and 4×4 hire. In Zambia, most companies offer either a chauffeured or self-driven car hire service. Usually vehicles are rented out for travel within Zambia, but there are some companies who cater for car hire across borders

Coaches & Mini-Buses

Coach travel in Zambia ranges from inter-city buses through to luxury coaches. Over the past decade coach services in Zambia have drastically improved and you can now travel very comfortably between major cities with a choice of quality companies. Travelling by coach is affordable and generally standards are high, including air conditioning, entertainment, travel breaks and a high safety record. In recent years Zambia has made significant changes to coach travel to making sure the service providers are delivering the highest quality of service and you have an enjoyable and comfortable journey, every time you travel. It is now possible to travel the most distant locations in Zambia by coach.

uploads/photo_resized/1500/309.jpg

Flights to Zambia are available from many of the main international airlines. There are currently no airlines that fly direct into Zambia. All international flights involve one or more stops. International airlines fly into Kenneth Kaunda International Airport in Lusaka, Harry Khumbula International Airport in Livingstone and Simon Kapwepwe International Airport in Ndola. Other city airports are open for Zambia domestic flights and air transfers – probably the most convenient way to travel between cities and most safari destinations in Zambia. Charter flights are also available in Zambia. Some cheap flights to Zambia are available, especially outside regular school holiday periods. You may also get discounts for last minute flights, or tickets booked well in advance.

Charter

uploads/photo_resized/1500/306.jpguploads/photo_resized/1500/388.jpg

We have set up a wide range of accommodation options, with everything on offer from the plush hotel and city lodge right through to the campsite. safari lodges and safari camps are very popular, with their mix of rustic splendour and luxurious lodges and tents. In urban areas, guest house, lodge, apartment, hostel and motel accommodation is also available. When choosing where to stay, first decide the type of accommodation that suits you and your budget, then select from the list of places to stay.

uploads/photo_resized/1500/377.jpguploads/photo_resized/1500/380.jpg

Upcoming and Past Events

Find out more about our scheduled events and take time to register

Overview
Public Holidays & Religious Festivals
2017
JanuaryAprilJune
2017
Feb
No EventNo Event
Mar
No EventNo Event
May
No EventNo Event
Jul
No EventNo Event
Aug
No EventNo Event
Sep
No EventNo Event
Oct
No EventNo Event
Nov
No EventNo Event
Dec
No EventNo Event
2018
Jan
No EventNo Event
Feb
No EventNo Event
Mar
No EventNo Event
Apr
No EventNo Event
May
No EventNo Event
Jun
No EventNo Event
Jul
No EventNo Event
Aug
No EventNo Event
Sep
No EventNo Event
Oct
No EventNo Event
Nov
No EventNo Event
Dec
No EventNo Event
2019
Jan
No EventNo Event
Feb
No EventNo Event
Mar
No EventNo Event
Apr
No EventNo Event
May
No EventNo Event
Jun
No EventNo Event
Jul
No EventNo Event
Aug
No EventNo Event
Sep
No EventNo Event
Oct
No EventNo Event
Nov
No EventNo Event
Dec
No EventNo Event
2020
Jan
No EventNo Event
Feb
No EventNo Event
Mar
No EventNo Event
Apr
No EventNo Event
May
No EventNo Event
Jun
No EventNo Event
Jul
No EventNo Event
Aug
No EventNo Event
Sep
No EventNo Event
Oct
No EventNo Event
Nov
No EventNo Event
Dec
No EventNo Event
2021
Jan
No EventNo Event
Feb
No EventNo Event
Mar
No EventNo Event
Apr
No EventNo Event
May
No EventNo Event
Jun
No EventNo Event
Jul
No EventNo Event
Aug
No EventNo Event
Sep
No EventNo Event
Oct
No EventNo Event
Nov
No EventNo Event
Dec
No EventNo Event
2022
Jan
No EventNo Event
Feb
No EventNo Event
Mar
No EventNo Event
Apr
No EventNo Event
May
No EventNo Event
Jun
No EventNo Event
Jul
No EventNo Event
Aug
No EventNo Event
Sep
No EventNo Event
Oct
No EventNo Event
Nov
No EventNo Event
Dec
No EventNo Event
See all
our upcoming
Events

New Year´s Day, 1 January
International Woman´s Day, 8 March
Youth Day, 12 March
Good Friday, 25 March
Easter Monday, 28 March
Labour Day, 1 May
African Freedom Day, 25 May
Heroes´ Day, 4 July
Unit Day, 5 July
Farmer´s Day, 1 August
Independence Day, 24 October
Christmas Day, 25 December

uploads/photo_resized/1500/126.jpg

Always there for you, 24/7

We would love to hear from you about your upcoming event or need of our services - or to simply let us know you.

Thank you for your time. Time is our most precious gift and the one thing we never get back.

So don´t hesitate to contact us. The Image Promotions - Team would be glad to help you with finding the best solution for your individual or business needs.

Image Promotions
6B Omelo Mumba Rd, Rhodes Park
Lusaka, Zambia
Email: #

Please use the form below or call us directly at +260 211 223344.

Email
Name
Your Message
 
Send